HEIMSHELP

Revisions

Revision Guides

The following documents outline the steps required to revise Higher Education and VET FEE-HELP data that has previously been reported to DEEWR.

There are two key methods to fix incorrect data in HEIMS. For some of the larger, more complex files changes are reported in a separate revisions submission. For other submissions data can be updated by reporting the changes through the standard submission process.

How to revise higher education data

The following tables outline the method that applies to each of the higher education submissions.

Table 1

Data revised through a specific revision submission	Data revised through a standard submission
Student Enrolment [Enrolment Revision submission] Student Load Liability [Student Revision] OS-HELP [OS-HELP Revisions] Campus Deletion	Course Completions Unit of Study Completions SA HELP Commonwealth Scholarships Campus Staff Fulltime/FT Staff Actual Casual Commonwealth Assisted Students (HELP Due) submission

In some circumstances you will need to contact the department to revise incorrect data. Table 2 lists those higher education elements which can only be revised by the department.

Table 2

Higher education elements that can only be revised by liaising with the department
Course of study and course data Course of study commencement date Discipline group code Summer and winter school indicator Work experience in Industry	All (CO) data elements E534 E464 E551 E337

How to revise VET data

The following tables outline the process that applies to each of the VET submissions.

Table 3

Data revised through a specific revision submission	Data revised through a standard submission
VET Student Enrolment [VET Enrolment Revision submission] VET Student Load Liability [VET Student Revision]	VET Course Completions VET Unit of Study Completions VET Commonwealth Assisted Students (HELP Due) submission

In some circumstances you will need to contact the department to revise incorrect VET data. Table 4 lists those VET elements that can only be revised by liaising with the department.

Table 4

VET Elements that can only be revised by liaising with the department
Course data Course of study commencement date Discipline group code	All (VCO) data elements E534 E464

The HEIMSHELP revision guides explain the process for revising each submission.

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Higher Education Student Data Collection Revision Guides

• Revisions to Higher Education Student Enrolment (EN) data
• Revisions to Higher Education Course of Study (CO) data
• Revisions to Higher Education Campus (CM) data
• Revisions to Higher Education Student Load Liability (LL) data
• Revisions to Commonwealth Assisted Students – HELP Due (DU) data
• Revisions to OS-HELP (OS) data
• Revisions to SA-HELP (SA) data
• Revisions to Commonwealth Scholarships (CS) data
• Revisions to Higher Education Completions (CU/PS) data

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Higher Education Staff Data Collection Revision Guides

• Revisions to Staff Actual Casual (CA) data
• Revisions to Staff Full-time and Fractional Full-time (FT) data

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VET FEE-HELP Data Collection Revision Guides

• Revisions to VET Student Enrolment (VEN) data
• Revisions to VET Course of Study (VCO) data
• Revisions to VET Student Load Liability (VLL) data
• Revisions to VET Commonwealth Assisted Students – VET HELP Due (VDU) data
• Revisions to VET Completions (VCU/VCC) data

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Changes to key reporting values

If you are in the process of implementing a new student system or modifying a current system please read;

• Changes to Student Administration Systems

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